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Did you know that your organisation, as a data controller, is responsible for validating and putting proper contracts in place with any suppliers handling data on its behalf? Get it wrong….

The Information Commissioner’s Office (ICO) has issued NHS Surrey with a monetary penalty of £200,000 after more than 3,000 patient records were found on a second hand computer bought through an online auction site.

The sensitive information was inadvertently left on the computer and sold by a data destruction company employed by NHS Surrey since March 2010 to wipe and destroy their old computer equipment. The company carried out the service for free, with an agreement that they could sell any salvageable materials after the hard drives had been securely destroyed.

On 29 May 2012 NHS Surrey was contacted by a member of the public who had recently bought a second-hand computer online and found that it contained the details of patients’ treated by NHS Surrey. The organisation collected the computer and found confidential sensitive personal data and HR records, including patient records relating to approximately 900 adults and 2000 children, on the device.

After being alerted to the problem, NHS Surrey managed to reclaim a further 39 computers sold by the trading arm of their new data destruction provider. Ten of these computers were found to have previously belonged to NHS Surrey; three of which still contained sensitive personal data.

The ICO’s investigation found that NHS Surrey had no contract in place with their new provider, which clearly explained the provider’s legal requirements under the Data Protection Act, and failed to observe and monitor the data destruction process.

NHS Surrey mislaid the records of the equipment passed for destruction between March 2010 and 10 February 2011, and was only able to confirm that 1,570 computers were processed between 10 February 2011 and 28 May 2012. The data destruction company was unable to trace where the computers ended up, or confirm how many might still contain personal data.

Stephen Eckersley, ICO Head of Enforcement, said:
“The facts of this breach are truly shocking. NHS Surrey chose to leave an approved provider and handed over thousands of patients’ details to a company without checking that the information had been securely deleted. The result was that patients’ information was effectively being sold online.

“This breach is one of the most serious the ICO has witnessed and the penalty reflects the disturbing circumstances of the case. We should not have to tell organisations to think twice, before outsourcing vital services to companies who offer to work for free.”

How confident are you that your organisation couldn’t make the same mistakes?

The ICO has produced guidance explaining how old IT equipment containing personal information can be securely destroyed in compliance with the Data Protection Act.

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