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Staying safe during a video conference

There have been many stories in the news recently concerning online privacy. These days, it is vital to make sure you take the necessary steps to secure yourself when using the internet. Companies employing video conferencing equipment also need to be vigilant. Video conferencing can bring many excellent benefits to your company, but the process can also pose security risks if you do not handle it in the right way. There are a few simple steps you can take when carrying out video conferencing to lessen the risk of data loss or identity theft.

– Think about nesting windows. Many video conferencing calls share a person’s computer screen between all the people involved in the conversation so that images and information can be shared. If you have windows open containing information that you do not plan to share, make sure they are all properly closed before you begin conferencing.

– Guard against unauthorised recording. If you’re having a discussion about trade secrets or upcoming projects and you don’t want rivals or competitors to know about it, it’s important that nobody is recording the conference without your knowledge. Make it clear to all attendees that unauthorised recording is forbidden and only take notes where necessary.

– Make sure your staff and colleagues have a clear understanding of data protection. A large majority of the security concerns we see in the media stem from a lack of understanding. We provide the best support in the business and advice whenever you need it to ensure that you understand how to protect your data, which will reduce the chances of any issues. If all companies had a strong data protection strategy in place, we would see far fewer incidents of data theft or breaches.

We specialise in salesforce CRM implementation and the creation and implementation of effective data strategies. If you would like to know more about what we can do for your company to help minimise the chances of data security issues, please don’t hesitate to get in touch.